Operations Before, During and After
Construction Documents

A very helpful guide for veterans and for rookies. Commentary is divided into:

• excerpts from the RAIC Canadian Handbook of Practice for Architects (CHOP)
  
• commentary from members of several OAA Committees including CCAC, PARC, and the PRC
• downloads of standard forms and letters related to construction document production 
  
• references to other sources of information on the topic
  

See the index below organized in chronological order: 

1.0 Before Construction Documents Begin

1 Before Construction Documents Begin
1.1 Quality Management
1.1.1 Quality Management Processes: Quality Planning, Quality Assurance and Quality Control
1.2 Contract Review
1.2.1 Scope Creep
1.3 Specifications
1.3.1 Outline Specifications
1.4 Schedules
1.5 Drawings
1.6 Other

2.0 During Construction Documents 

2  During Construction Documents
2.1   Quality Management
2.1.1 Quality Assurance/Quality Control
2.1.2 Code Review and Compliance 
2.2 Coordination
2.3 Specifications
2.4 Schedules 
2.5 Drawings
2.6 What do Consultants Keep

3.0 As Constuction Documents End

3       As Construction Documents End
3.1 Quality Management
3.1.1 Quality Assurance/Quality Control
3.2   Coordination
3.2.1 Final Coordination
3.3 Specifications
3.4 Schedules
3.5 Drawings
3.5.1 Affixing Seals
3.5.2 Secure Electronic Seals
3.5.3 Producing PDFs
3.5.4 Procedures for Issuing Documents
3.6 Other

4.0 After Construction Documents

4 After Construction Documents
4.1 Quality Management
4.1.1 Quality Assurance/Quality Control
4.2 Coordination
4.3 Specifications
4.3.1 Preparation for CCA - Extracting Lists of Submittals, Schedules 
4.4 Schedules
4.5 Drawings
4.5.1 Preparation for "For Construction" Drawings
4.5.2 Preparation for As-built and Record Drawings
4.6 Other
4.6.1 Preparation for Addenda
4.6.2 Archiving and Retention of Documents
4.6.3 Other Documents and Information

The RAIC’s Canadian Handbook of Practice (CHOP) Edition 3, Chapter 6.4: Construction Documents along with the many appendices to the chapter is an excellent reference relating to the intent and preparation of the drawings, specifications, schedules and other documents that comprise construction documentation.

Canadian Construction Documents Committee (CCDC) is best known for its construction contracts. To coordinate better between specifications and contract, CCDC publishes CCDC 00-2018 Master Specification for Division 00-2018: Procurement and Contracting Requirements, and CCDC 01-2020 Master Specification for Division 01-2020 General Requirements.

The OAA invites questions, commentary or articles from members on related subjects. 
practiceadvisor@oaa.on.ca

Guide to Sample Documents

Frequently Asked Questions

List of MoProj Downloads (Construction Documents)
List of MoProj Downloads (Procurement)
List of MoProj Downloads (Construction Contract Administration)