ward99 architects inc. is an architecture and interiors practice located in Vaughan. We are a growing firm with a focus on the design of institutional, commercial, and municipal buildings.  For a list of current projects please visit our website at https://ward99architects.com/

We are currently seeking candidates for the following positions:

A Proposals and Marketing Coordinator with 4+ years post graduate full time Relevant architectural office experience. We are looking for someone who is interested in the opportunity to grow and develop with the firm and become part of its leadership team.  

The candidate will need to demonstrate the following:

• Lead the full lifecycle of proposal submissions—from interpreting RFP requirements to final delivery.

• Develop and manage timelines, internal reviews, and production schedules to meet tight deadlines.

• Collaborate cross-functionally with partners, architects, and sub-consultants to gather, refine, and synthesize content.

• Write and edit project descriptions, team bios, and firm overviews that showcase the depth and quality of our work.

• Coordinate with external teams, including engineering consultants and cost estimators, to assemble complete and compliant submission packages.

• Maintain a library of proposal materials, templates, project data, and resumes.

• Support broader marketing initiatives like award submissions, project photography, presentations, holiday cards, and communications when needed.

• Manage and update social media and website on an ongoing basis.

  
  

Candidates must showcase the following qualifications:

• A degree or diploma in Marketing, Communications, Architecture, or a related field.

• 4–8 years of proposal or marketing experience within an AEC (architecture, engineering, construction) environment.

• Proven experience crafting winning proposals for public-sector, institutional, and commercial projects.

• Familiarity with Ontario and Canadian procurement frameworks and bidding platforms (e.g., BPS, Infrastructure Ontario, municipal RFPs, Bids and Tender, MERX, etc.)

• Outstanding writing and editing skills, with the ability to shape technical content into clear, engaging narratives.

• Proficiency in Adobe InDesign and the Microsoft Office Suite; knowledge of other project management tools is a plus.

• Strong organizational skills, attention to detail, and the ability to manage competing priorities under tight deadlines.

• An understanding of architectural workflows and terminology is required.

Salary Range$70,000-$80,000

Candidates will be required to drive to meetings and sites as needed to perform their duties on the assigned projects. The position is a full time in office position.  Compensation is commensurate with skills and experience. Qualified candidates should email their resumes to info@ward99architects.com 

We thank all applicants in advance but only those under consideration for an interview will be contacted. No phone inquiries please.

Last Updated Date: 2025/Oct/01