CHOP | Chapter 2.3.10 | pp 3

The standard stipulated-sum construction contract, (such as CCDC 2) and the client-architect agreement (such as RAIC Document Six) require the architect to:

• review shop drawings, samples, and product data submittals;
  
• provide timely interpretation of the contract by responding to Requests for Information and issuing Supplemental Instructions;
  
•  prepare and issue Proposed Change forms in a timely manner;
  
•  review the contractor’s quotations prepared in response to:
  
  
•  Proposed Changes;

• claims for additional costs initiated by the contractor;
  
• prepare and issue:
  
• Change Directives if the adjustments to the contract price and time have not yet been agreed upon;
  
• Change Orders once the adjustments to the contract price and time have been agreed to;
  
• review progress payment requests, usually on a monthly basis, in order to:
  
• monitor progress of construction against the contractor’s schedule;
  
• compare the contractor’s schedule of values with the actual work performed;
  
• verify receipt of Statutory Declarations and Certificates from the respective provincial or territorial health and safety agencies such as the Workplace

Safety and Insurance Board or Workers Compensation Board for the second and subsequent submissions;

• prepare a Certificate for Payment and necessary documentation for progressive release of holdbacks and forward to the owner;
  
• provide support to field functions
  
• prepare and distribute field review reports;
  
• prepare agenda for special site meetings.
  

Field Memo
Site Report
Submittal Review Cover Sheet
Project Status Report 1
Project Status Report 2
 

Design Build

The role of the construction contract administrator during construction in design-build projects differs from that in stipulated-sum contracts. The (standard) design-build stipulated price contract, CCA-CSC-RAIC DOCUMENT 14 - 2000 includes a loose sheet, not part of the actual contract, that points out that "A number of terms in Document 14 are defined differently from other standard contract documents and, accordingly, all definitions should be read to properly understand the terms and conditions of this document." In addition to differently defined terms, the construction contract administrator should be familiar with part 2 of Document 14, particularly GC 2.1 which defines the role of the Consultant. A design-builder may use their own form of contract or alter GC 2.1 of Document 14 thereby having a different role and set of responsibilities for the consultant.