We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team. 

This is a great opportunity to develop your expertise in organization, administration, and document control.

Key Responsibilities

• Providing a high level of administrative support to architectural teams

• Providing quality document control and data entry

• Administering coordination between project teams (architects, consultants, clients, and contractors)

• Creating and drafting, compiling, coordinating, printing, distributing, filing, tracking and archiving project correspondence and documentation during all project phases such as:

  • Design:  Photos, tender and design packages, specifications, schedules and other project related materials as directed by the project design team

  • Construction: Process and track shop drawings, RFIs, site instructions, proposed changes, change orders, building permits, and other project related materials as directed by the project design team

• Maintaining project-specific digital and hard copy filing systems

• In collaboration with architectural teams, uploading drawing packages to ftp sites and issuing packages for milestone project deadlines

• Maintaining project contact lists and team calendars

• Coordinating and scheduling meetings, including setting up video and telephone conferencing (face to face, web, video conference) and typing/formatting meeting minutes

• Developing and implementing new project coordination procedures, as needed

• Being fluent in office project administration standards and acting as a resource to project teams to maintain them

• Occasional overtime

• Provide administrative support to other projects when Administrative Project Coordinators are on vacation/away

Qualifications

• 3+ years previous office / administrative experience

• Excellent computer skills – proficiency in Microsoft Office is a must

• Knowledge/experience with Newforma, SharePoint, InDesign, MS Office , Bluebeam Studio and database software such as Newforma, Ebuilder, Procore, Aconex would be an asset

• Superior organizational skills and strong time management skills

• Strong verbal and written communication skills

• Ability to multi-task and solve conflicting and overlapping deadlines

• Manage multiple design and construction projects with varying document control and distribution guidelines

• Responsible and accurate, with attention to detail

• Willingness to learn, teach and work collaboratively

• Ability to work under pressure, adapt to changing situations, follow timelines, and meet deadlines adapt to changing situations

• Strong problem-solving skills and interpersonal skills

• Knowledge of architecture and construction is a definite asset

Please send your resume to  HR@dsai.ca.  We thank all applicants for their interest; however only those selected for an interview will be contacted.

Diamond Schmitt Architects encourages and welcomes applications from people with disabilities.  Accommodations are available upon request for candidates in all aspects of the selection process.

Last Updated Date: 2024/Apr/10