Notification Window

2020 OAA Committee Vacancies

DEADLINE: October 18, 2019

Volunteers are important to the work of the OAA. A diversity of voices, opinions, skills and knowledge are critical to the decision making process. Please consider volunteering on one of the 11 Committees that have vacancies for the 2020–2022 term.

The OAA recognizes the inherent benefit of encouraging the active participation of all members in its volunteer opportunities, and is committed to having Committees that are representative of the profession now and in the future.

Recognizing that the number of women in the profession is increasing, and that the profession is becoming more diverse, the OAA commits to greater diversity and inclusion as well as to working toward gender parity in its appointments process. OAA Council formally adopted a policy that strives for inclusion, diversity and gender parity on all of its Committees back in 2017.

OAA Committees/Task Groups currently seeking volunteers beginning in January 2020 include:

  • Audit Committee;
  • Communications Committee;
  • Complaints Committee;
  • Discipline Committee;
  • Experience Requirements Committee
  • Practice Resource Committee;
  • Policy Advocacy Coordination Team (PACT);
  • Registration Committee;
  • Sub-Committee on Building Codes and Regulations (SCOBCAR)
  • Sustainable Built Environments Committee (SBEC) ; and
  • The Interns Committee.

Read below for more information about the role of each Committee and what is required as a member. Architects interested in serving on any of the following Committees are encouraged to do the following:

1. Send a quick email to the staff member for the Committee, saying you are interested (email links below).
2. Complete the
Indication of Interest form.
3. Email your CV with the Indication of Interest form to the staff member for the Committee.

Deadline: Friday, October 18, 2019

Audit Committee

The Committee’s principal responsibilities are to see that accounting policies and internal controls are established and followed, and that the OAA issues financial statements that are balanced and present a reasonable assessment of the association’s financial position.

Functions and responsibilities of the Committee include:

    • Review with the auditors, before the audit commences, the nature and scope of the audit;
    • Review with the auditors their evaluation of the associations internal control systems;
    • Review the association’s risk management profile, including investment practices and insurance coverage;
    • Review with the auditors, on completion of the audit, their experience, any restrictions on their work, their findings and their recommendations;
    • Review and approve the annual financial statements, auditors’ report and actuary’s report for presentation to Council; and
    • Review proposals and make recommendations to Council for the appointment of the association’s external auditors.

Members of the Audit Committee meet with the OAA’s auditors twice yearly to discuss the auditors’ work plan and later to review the auditors’ findings before the financial statements are presented to Council.

The Committee is seeking a Member at Large to begin November 2019 for a two-year term. 

Architects interested in joining the Committee or who require further clarification should contact Melanie Walsh, Manager, Finance at melaniew@oaa.on.ca.

Communications Committee

The Communications Committee works to strengthen OAA programs and activities by increasing, enhancing and facilitating two-way communication to internal and external audiences, facilitating member engagement, and encouraging public engagement. The group provides input, feedback and direction on the implementation of communication strategies to staff, OAA Committees and Council. It monitors and develops tactics in order to continue to develop effective, ongoing strategies and tools.

The Communications Committee reviews and/or makes recommendations on requests for OAA funding relative to public awareness as well as helps allocate Special Project Funding for the Local Architectural Societies. It provides oversight and direction from a governance perspective regarding the OAA’s Annual Conference and also offers guidance regarding the Association’s Awards program and publications ranging from books to digital publications (e.g. e-newsletters, social media, blOAAg).

The Committee is currently seeking one Intern Architect and up to two Members at Large for a three-year term that would begin in January 2020. The Committee will meet (in person or electronically) approximately seven times per year, depending on the agenda.

Those interested in joining the Committee should contact the OAA’s communications manager, Erik Missio, at erikm@oaa.on.ca.

Complaints Committee

The Complaints Committee is a statutory body established under the Architects Act, R.S.O. 1990, c. A. 26, s. 29, that considers and investigates complaints made by members of the public or members of the Association regarding the conduct or actions of any architect licensed by the OAA or holder of a Certificate of Practice or a Temporary Licence. 

The Committee is seeking five new members to begin January 2020 for a three-year term. 

The Committee meets monthly, with the majority of meetings held by conference call and one to two meetings per year held in-person at the OAA. For the purpose of reviewing case material, the Committee is divided into teams, and one member of each team leads the review and prepares a written report to the Committee. All Committee members are expected to review the documents of all cases prior to the meeting and participate in Committee deliberations. All Complaints Committee matters are strictly confidential. 

Several years of experience in a broad range of architectural activities is ideal.

Architects interested in joining the Committee should contact Jakanah Sambavalingam in the Office of the Registrar at jakanahs@oaa.on.ca.

Discipline Committee

The Discipline Committee is a statutory body established under Section 33 of the Architects Act to hear allegations of professional misconduct against a member of the Association or a holder of a certificate of practice or a holder of a temporary licence.

The Act requires that members of the Discipline Committee have a minimum of 10 years of experience in the practice of architecture. The Discipline Committee is seeking a member to begin January 2020 for a three-year period.

Committee membership involves sitting as a member of a Tribunal selected for a particular matter, hearing evidence presented by legal counsel to the Association and legal counsel to the member, and rendering a Decision.

Architects interested in joining the Discipline Committee are invited to fill out an Indication of Interest form and submit it, along with a cv to Tina Carfa, Executive Assistant, Executive Services, at
tinac@oaa.on.ca.

Experience Requirements Committee

The Experience Requirements Committee (ERC) is a statutory body established under Section 13 of the Architects Act. ERC reviews Intern experience, both ongoing and for those applicants ready to apply for licence who request a review, or that are referred by the Registrar. 

The Committee is empowered to determine whether sufficient experience has been obtained by applicants to enable them to meet the standards of skill and knowledge considered necessary for the practice of architecture in Ontario.

The Experience Requirements Committee is seeking several new members to begin January 2020 for a three-year period.

 Architects interested in joining the Experience Requirements Committee or who require further clarification should contact Kim Wray in the Office of the Registrar at kimw@oaa.on.ca.

Practice Resource Committee

The Practice Resource Committee (PRC) is a non-statutory Committee that reviews regulatory and business-related practice issues that impact day-to-day architectural practice. This includes material for Regulatory Notices, Practice Tips, and practice matters with a view to ’best practices’.  PRC also develops practice related content for the OAA’s website and other platforms.   First-hand experience in a broad range of architectural practice activities provides the appropriate background for the work of the Committee.  Eight meetings a year are held at OAA Headquarters, with e-mail correspondence / conference calls occurring throughout the year as necessary.

Architects interested in a three-year term on the PRC beginning in January, 2020, are invited to fill out an Indication of Interest form and submit it, along with a cv to Gaynor Kim-Sing, Administrative Assistant, Practice Advisory Services, at gaynork@oaa.on.ca. 

Policy Advocacy Coordination Team (PACT)

The Policy Advocacy Coordination Team (PACT) coordinates the means in which specific issues and concerns that are political in nature are addressed, i.e. requiring discussion with various levels of governments. It identifies emerging issues in our industry specifically related to the practice of architecture in Ontario and coordinating the advancement of those issues in order that practices have a fair and transparent condition in which to operate. The Committee coordinates existing and future ongoing OAA Committees' and Sub-Committees' work toward achieving maximum effectiveness through the monitoring of priories and inter-communication. It identifies methods of gathering information about issues, advancing concerns and initiatives to governments and the membership. 

The Committee meets approximately eight times per year at the OAA with a summer hiatus. Architects who would like to be considered for a term on PACT, beginning in January 2020, are invited to fill out an Indication of Interest form and submit it, along with a cv to Sara Trotta, Policy Analyst, at sarat@oaa.on.ca.

Registration Committee

The Registration Committee is the statutory committee under the Architects Act responsible for holding a hearing and making a determination where:

(1) the Registrar serves notice to a party that their application for licence or certificate of practice is being refused or that their licence or certificate of practice is being revoked; and

(2) the applicant or member requests a hearing before the Registration Committee.

The Committee hears the matter and makes a determination as to the proposal by the Registrar.

The Registration Committee requires one new member whose term would begin January 2020. Committee members serve for three-year terms and may sit for a maximum of three terms. The Committee meets as needed and does not hold regular meetings however there is training by outside legal counsel occurs to ensure Committee members are well informed about the process.

Those architects interested in pursuing membership on the Registration Committee should email a cv along with an Indication of Interest to Mrs. Gail Hanselman in the Office of the Registrar at gailh@oaa.on.ca.

Sub-Committee on Building Codes and Regulations (SCOBCAR)

The Sub-Committee was established under the OAA Practice Committee to re-establish and maintain the architectural profession’s leadership role in the development of building codes and regulations in order to ensure that the public interest and safety is paramount and that the architectural profession continues to be solely responsible for its own self-regulation.

The Sub-Committee typically meets at OAA Headquarters when National and Provincial Code reviews occur, usually from 9:00 am to 5:00 pm. There are generally one or two meetings a year. The majority of the work is performed at the meetings, with email correspondence occurring throughout the year as necessary.

Architects interested in a three-year term on SCOBCAR, beginning in January 2020, are invited to fill out an Indication of Interest form and submit it, along with an updated cv to Gaynor Kim-Sing, Administrative Assistant, Practice Advisory Services, at gaynork@oaa.on.ca.

Sustainable Built Environment Committee (SBEC)

The OAA’s Sustainable Built Environment Committee (SBEC) is established to serve in an advisory role to the Council of the OAA regarding matters of sustainable design and environmental issues as they relate to the design industry and building industry.  The Committee defines, analyses, reviews and assesses areas which the OAA can focus on in order to demonstrate leadership from the architectural profession on this area of practice which is of paramount importance. 

The Committee liaises with other professions and organizations with common interests and goals in promoting Sustainable Built Environments and adopting the 2030 Challenge.

The Committee meets approximately eight times per year at the OAA with a summer hiatus.  If interested, please forward your cv and expression of interest form  to Sara Trotta, Policy Analyst at sarat@oaa.on.ca.

The Interns Committee

The Interns Committee reports to the OAA Council about issues of importance to Intern Architects and Student Associates.  The issues relate to the integration of Intern Architects and Student Associates into the profession and improving the pathway to licensure.  The Committee meets every two months for approximately three hours.  Sub-Committees meet independently and report back at the bi-monthly meetings.

The Interns Committee is seeking one (1) Intern Architect and two (2) Student Associates enrolled in the graduate program of a school of architecture in Ontario to begin January 2020.  Intern Architects serve a three (3) year term. Student Associates serve a one (1) year term. 

As a member of the Interns Committee, you will be involved in improving the path to the profession from school through to licensure.  Intern Architects and Student Associates interested in volunteering on the Interns Committee may contact Catherine Reyes in the Office of the Registrar at catheriner@oaa.on.ca