Notification Window

2017 OAA Committee Vacancies

DEADLINE: October 14, 2016

Volunteers are vital to the work of the OAA. Diversity of voices, opinions, skills and knowledge is critical to the decision making process within the OAA. Please consider volunteering on one of the 13 Committees which have vacancies for the 2017 - 2019 term*, or if you know someone who would be a terrific addition, please encourage them to respond.
*Terms are generally three years unless otherwise stated
The Ontario Association of Architects (OAA) recognizes the inherent benefit of encouraging the active participation of all members in its volunteer opportunities and is committed to having committees that are representative of the profession now and in the future.
Recognizing that the number of women in the profession is increasing, and that the profession is becoming more diverse, the OAA commits to greater diversity and inclusion as well as working towards gender parity in its appointments process.  OAA Council will consider the formal adoption of a policy which will strive for inclusion, diversity and gender parity on all of our Committees in the fall.
OAA Committees/Task Groups: 
  • Audit Committee
  • Communications Committee
  • Complaints Committee
  • Construction Contract Administration Committee (CCAC)
  • Discipline Committee
  • Experience Requirements Committee (ERC)
  • Honours & Awards Committee (Now Sunset)
  • OAA Perspectives Editorial Committee
  • Practice Committee (PC)
  • Practice Review Committee
  • Sub-Committee on Building Codes and Regulations (SCOBCAR)
  • Sustainable Built Environments Committee (SBEC)
  • The Interns Committee
Read below for more information about the role of each Committee and what is required as a Committee member. Architects interested in serving on any of the following Committees are encouraged to do the following:
  1. Send a quick e-mail to the staff member for the Committee, saying you are interested (e-mail links below).
  2. Complete the attached Indication of Interest form.
  3. E-mail or fax your CV with the Indication of Interest form to the staff member for the Committee; Fax: 416-449-5756
 Deadline: Friday, October 14, 2016
Audit Committee
The Committee’s principal responsibilities are to see that accounting policies and internal controls are established and followed, and that the OAA issues financial statements that are balanced and present a reasonable assessment of the association’s financial position.
Functions and responsibilities of the Committee include:
  • Review with the auditors, before the audit commences, the nature and scope of the audit 
  • Review with the auditors their evaluation of the associations internal control systems
  • Review the association’s risk management profile, including investment practices and insurance coverage.
  • Review with the auditors, on completion of the audit, their experience, any restrictions on their work, their findings and their recommendations.
  • Review and approve the annual financial statements, auditors’ report and actuary’s report for presentation to Council.
  • Review proposals and make recommendations to Council for the appointment of the association’s external auditors.
Members of the Audit Committee meet with the OAA’s auditors twice yearly to discuss the auditors’ work plan and later to review the auditors’ findings before the financial statements are presented to Council.
Architects interested in joining the Committee or who require further clarification should contact Marilyn McInnes, Manager, Finance and Administration.
Communications Committee
The Communications Committee responsibilities are to strengthen OAA Communication programs and activities authorized or directed by Council, by:
  • increasing, enhancing and facilitating two-way communication to internal and external audiences;
  • facilitating member engagement;
  • encouraging public engagement;
  • providing input, feedback and direction on the implementation of communication strategies to staff, OAA Committees and Council;
  • monitoring and developing tactics in order to continue to develop effective, ongoing strategies, tactics and tools; and
  • reviewing and/or making recommendations on requests for OAA funding relative to public awareness.

The Committee will meet (in person or electronically) approximately six times per year, depending on the agenda. Committee Membership will include: OAA Vice President Communications, 2 OAA Councillors, Licensed Technologist OAA, OAA intern architect
and an OAA Member at large. The term will begin January 2017 for a one-year term subject to review by Council. If you are interested in joining the Committee or have any questions, contact Tamara King, Administrator, Website & Communications.

Complaints Committee  
The Complaints Committee is a statutory body established under the Architects Act, R.S.O. 1990, c. A. 26, s. 29,  that considers and investigates complaints made by members of the public or members of the Association regarding the conduct or actions of any architect licensed by the OAA or holder of a Certificate of Practice or a Temporary Licence. 
The Committee is seeking 3 new members to begin January 2017 for a three-year term. 
The Committee meets monthly, with the majority of meetings being held by conference call and 2-4 meetings per year held in-person at the OAA. For the purpose of reviewing case material, the Committee is divided into teams and one member of each team leads the review and prepares a written report to the Committee. All Committee members are expected to review the documentation of all cases prior to the meeting and participate in Committee deliberations. All Complaints Committee matters require strict confidentiality.  
Several years-experience in a broad range of architectural practice activities provides the appropriate background for the work of the Complaints Committee. 
Architects interested in joining the Committee or who require further clarification should contact Kshamalee Wirekoon in the Office of the Registrar.
Construction Contract Administration Committee (CCAC) 
The primary goal of the Construction Contract Administration Committee (CCAC) is to facilitate the identification and promotion of best practices in the area of construction contract administration which account for approximately 25% of an architect’s professional fees.  
The CCAC fills a need for the exchange of information and ideas related to this area of professional services. This Committee also takes responsibility for a specific web page on this topic on the OAA’s Website. This web page allows for questions and answers relative to this area of service. Through that exchange, best practices can be identified and communicated to the members as a whole. 
Six meetings a year are held at OAA Headquarters.  Much of the work is performed at the meetings, with some e-mail correspondence occurring throughout the year as necessary.
Expressions of interest are being sought from Architects who would like to be considered for a three-year term on the CCAC, beginning in January, 2017. For further information, please contact Christine Chow, Executive Assistant, Practice Advisory Services.
Discipline Committee
The Discipline Committee is a statutory body established under Section 33 of the Architects Act to hear allegations of professional misconduct against a member of the Association or a holder of a certificate of practice or a holder of a temporary licence.  
The Act requires that members of the Discipline Committee have a minimum of ten years-experience in the practice of architecture. The Discipline Committee is seeking a member to begin January, 2017 for a three year period. 
Committee membership involves sitting as a member of a Tribunal selected for a particular matter, hearing evidence presented by legal counsel to the Association and legal counsel to the member, and rendering a Decision. 
Architects interested in joining the Discipline Committee or who require further clarification should contact Tina Carfa, Executive Assistant, Executive Services.
Experience Requirements Committee
The Experience Requirements Committee (ERC) is responsible for interviewing and assessing the experience of applicants for licence. The applicants either request an interview or are referred by the Registrar. The Committee is empowered to determine whether the experience obtained by applicants is sufficient for entry into the practice of architecture in Ontario. The ERC is a statutory body established under the Architects Act, R.S.O. 1990, c. A. 26, s. 13; and you would work with staff in the office of the Registrar.
The Experience Requirements Committee is seeking four new members to begin January 2017 for a three year term.
The ERC meets on Tuesdays for a full or half day, once monthly, eight months out of the year; February, March, April, May, June, September, October and November. There is a training session as part of the February meeting.
Architects interested in joining the Experience Requirements Committee or who require further information may contact Kim Wray in the Office of the Registrar.
Honours and Awards Committee  (Committee now sunset - no longer available)
The Honours and Awards Committee evaluates the annual OAA Awards program and makes recommendations for changes and improvements to the program. Be part of the decision making team and help in the jury selection process. The highlight of the annual program is the Celebration of Excellence awards dinner and presentation held as part of the OAA annual conference. For more information, contact Tamara King.
OAA Perspectives Editorial Committee 
The OAA Perspectives Editorial Committee produces a high quality quarterly journal of significant interest to the public, the profession, client groups, and the media. The journal educates, promotes, inspires and provides a forum for dialogue on architecture. 
The Committee typically meets at OAA Headquarters 8 times a year. If you are creative, enjoy writing and would like to get your work published, this is the Committee for you. This might be of particular interest to those who are now members of the OAA Perspectives Regular Contributors Group, or have provided material to OAA Perspectives in the past. For more information, Tamara King.
Practice Committee
The Practice Committee (PC) is a non-statutory Committee that reviews practice related issues, both regulatory and business-related, that impact on day-to-day architectural practice, including material for Regulatory Notices and Practice Tips, as well as practice matters. First-hand experience in a broad range of architectural practice activities provides the appropriate background for the work of the Practice Committee.
Architects interested in a three-year term on the PC beginning in January, 2017, are invited to fill out an Indication of Interest form and submit it, along with an updated CV to Christine Chow, Executive Assistant, in Practice Advisory Services.
Practice Review Committee
The Practice Review Committee is responsible on behalf of Council for overseeing the administration of the OAA’s Practice Consultation program. The Committee consists of one appointed Councilor and two members at large with the Vice President Practice chairing the Committee.  All members of the Practice Review Committee shall have been holders of a Certificate of Practice for a minimum period of five years.  
Architects interested in joining the Committee or who may require further clarification should contact Vineetha Sivathasan.
SCOBCAR (Sub-Committee on Building Codes and Regulations)
The Sub-Committee was established under the OAA Practice Committee to re-establish and maintain the architectural profession’s leadership role in the development of building codes and regulations in order to ensure that the public interest and safety is paramount and that the architectural profession continues to be solely responsible for its own self-regulation.
The Sub-Committee typically meets at OAA Headquarters when National and Provincial Code reviews occur, usually from 9:00am to 5:00 pm.  There are generally one or two meetings a year. The majority of the work is performed at the meetings, with email correspondence occurring throughout the year as necessary.
Architects interested in a three-year term on SCOBCAR are invited to fill out an Indication of Interest form and submit it, along with an updated CV to Christine Chow, Executive Assistant, in Practice Advisory Services.
Sustainable Built Environment Committee (SBEC)
The OAA’s Sustainable Built Environment Committee (SBEC) is established to serve in an advisory role to the Council of the OAA regarding matters of sustainable design and environmental issues as they relate to the design industry and building industry.  The Committee defines, analyses, reviews and assesses areas which the OAA can focus on in order to demonstrate leadership from the architectural profession on this area of practice which is of paramount importance.  
The Committee liaises with other professions and organizations with common interests and goals in promoting Sustainable Built Environments and adopting the 2030 Challenge.
The Committee meets approximately 6 times per year at the OAA with a summer hiatus.  If interested, please forward your cv and expression of interest form  to Jessica Jepp, Policy Analyst.
The Interns Committee
The Interns Committee has the ongoing task of apprising OAA Council about issues of importance to Intern Architects/Student Associates, supporting the integration of Intern Architects/Student Associates into the Association and improving the path to licensure.  The Committee meets every two months for approximately 3 hours.  Sub-committees meet independently and report back at the bi-monthly meeting.
Over the last year, the Interns Committee has achieved the following:
  • Established as a permanent committee of the OAA
  • Established a Digital Portal Working Group (a sub-committee of the Interns Committee)
  • Inclusion of Student Associate(s) on the Committee
  • Inclusion of an Intern Architect on the Communications Committee
  • Worked with the Admission Course Review Group and presented at the OAA Admissions Course
  • Attendance of a Committee member at the RAIC Festival
The Interns Committee is seeking three (3) Interns Architects and one (1) Student Associate enrolled in the graduate program of a school of architecture in Ontario to begin January 2017 for a three (3) year term ending December 31, 2019.  Intern Architects may remain on the Committee for their full term even if they become licensed during that time.
As a member of the Interns Committee, you will be involved in improving the path to the profession from school through to licensure.  Intern Architects and Student Associates interested in volunteering on the Interns Committee may contact Leanne Mohammed in the Office of the Registrar.