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    Contract Administrator

    February 02, 2018


    JLR’s Sudbury office is seeking qualified candidates for the position of Contract Administrator.

    The Contract Administrator will be the firm’s primary representative for clients in the Sudbury region, responsible for coordinating and managing the execution of signed contracts and all supporting contract documentation. This individual will work closely with clients and contractors to ensure consistent quality assurance and to monitor/resolve any and all construction issues. The individual will also work closely with project managers and the design team to ensure the successful execution of projects for our multidisciplinary clients.

    Qualifications include:

    • Minimum 10 years of experience in contract administration and project management. Specific experience with projects involving the construction of bridges, foundations, large concrete structures, and steel structures would be considered a significant asset;
    • Successful completion of a provincially recognized technician or technologist program in an engineering or applied science technology discipline is a requirement. P.Eng. would be considered an asset;
    • Experience with contract administration of municipal or provincial roadway and linear infrastructure projects, including a familiarly with Ontario Provincial Standards (OPS), would be considered a significant asset;
    • Minimum 5 years of experience working with CCDC 2 2008 Contract. Experience with other CCDC contracts would be considered an asset;
    • A strong understanding of the construction lien act;
    • Strong organizational and management skills with a demonstrated ability to successfully lead projects towards completion in a timely and fluid manner;
    • Excellent communication skills. Must be able to clearly and effectively communicate the specifications of contracts to all individuals involved in projects, from colleagues to clients, contractors, and field -staff;
    • Detail-oriented with an aptitude for understanding construction drawings and specifications;
    • Proficiency with Microsoft Word, Excel, PDF Markup, and Windows applications;
    • Experience in risk management, cost management, project planning, and scheduling would be considered an asset;
    • Experience in the preparation of contract documents and specifications would be considered an asset;
    • Bilingualism (English/French) would be considered an asset;
    • Ability to work in teams consisting of people with varying backgrounds; and
    • Valid driver's license and vehicle

    Duties include:

    • Administer the terms of contract documents to ensure that all work is carried out according to the construction agreement;
    • Review contract documents during the tender phase and assist in responding to questions during tendering;
    • Attend contractor kick-off meetings;
    • Work closely with the Project Manager to lead the design team and certain aspects of the project through construction;
    • Manage and monitor any unit price work to be completed during construction. This may include site visits, directing internal field personnel to witness activities on site, managing documentation from contractors for such unit price work, negotiating with contractors, etc.;
    • Review progress payment claims and prepare payment certificates;
    • Review and negotiate claims for additional work, including preparing contemplated change notices and change orders;
    • Administer the shop drawing review process, coordinate reviews by disciplines (as necessary), work with Project Coordinators to manage the flow of documentation, and hold the contractor accountable for providing all necessary revisions to ensure accuracy of records;
    • Work with Project Coordinators to track all Requests for Information from the contractors. Work with the project team to assemble responses including any required supplemental instructions;
    • Develop positive working relationships and maintain clear communication with clients, colleagues, partners, and stakeholders associated with all projects under your administration;
    • Identify, address, and resolve contractual, project, and technical issues, all the while ensuring that the clients’ best interests are protected;
    • Attend regular project meetings during construction and take, prepare, and distribute minutes;
    • Track projects and contract progression to ensure that all work is carried out according to plan. Propose alternate plans to Project Managers when required;
    • Assess the performance of contractors involved in projects to maintain quality control; and
    • Complete all necessary project closeout documentation.

    Please submit a CV and cover letter outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position to

    We look forward to and appreciate your submissions but regret that we will only be able to contact candidates selected for an interview.

    For more information visit




    J.L. Richards & Associates Limited


    Sudbury, ON